I'm a Trustee for my subdivision, because last year at this time a friend who had the position asked me if I would consider taking her place. She had served for several years and wanted to move on.
The job isn't time consuming. We've met a couple of times over the past year to talk about issues, mainly related to the common ground that surrounds a retaining basin. However, the subdivision indentures mandate one yearly meeting that's announced to all homeowners in advance. Tonight I took part in our subdivision's annual meeting as a trustee.
The meeting is held in the courtroom of our municipality's city hall (which is where the Board of Aldermen also meets). The building a restored theater; the courtroom is on the second floor, and there are stairs at the back of the room leading up to a balcony. The dais for the judge (or the Aldermen) is at the front of the room, with tables in front of it; they probably serve as attorney's tables.
Our group sat at the tables, facing the gallery, set out the sign in sheets and agendas, and waited for the homeowners to arrive. Sad to say, we didn't get a large group, although the mayor and one of the Aldermen for our ward stopped by and answered questions.
We quickly went through all the items on the agenda, and asked for comments from the floor. With a small audience, that didn't take long, and the meeting was soon concluded.